School paper organization can be quite frustrating for parents when they have other paperwork they need to deal with, so helping them develop a system specifically for their children's school work will make it easier for them to know where things go. Since both of my kids are now upperclassmen, I would like to share my wisdom with you. The process has helped keep all our school paperwork organized and have a place so EVERYONE can find them, even the kids. I hope it helps you and your family wherever you are in the process.
Jump to:
- Find a place in your home convenient for you to hold papers.
- Find an item to hold the papers.
- How to organize your children's activities paperwork
- 1. Ask yourself these questions when the paperwork comes home.
- 2. Determine what to store in this area.
- 3. Decide the tabs you want to use when organizing school papers.
- 4. Take action and put the system together.
- An organizing school papers system to find events in an accordion folder
Find a place in your home convenient for you to hold papers.
When my kids were just starting elementary school, and I saw (Affiliate Link) all the paperwork that came home within the first week, I became anxious and worried I would miss something. So, to combat this, I decided I needed to find a place to store these papers. First, I had to find a location. The kids would come home and visit the kitchen first before doing their homework, so this spot was perfect for storing these papers. Plus, I didn't want to have papers floating around and get lost by the time they reached my desk on another floor. So, I decided I wanted the documents in the kitchen.
Find an item to hold the papers.
The next issue I had was I didn't have a lot of cabinet space to keep the item hidden. I had minimal cabinets back then, so we had to make space for something without it taking away from something else. I found this accordion folder (Affiliate Link) that looked like a purse. It held the papers upright, and I could access just the paper I needed quickly.
Best of all, I could move it when I had company over. This system worked for many years.
Then, we remodeled the kitchen some years later, and I incorporated a "command center (Affiliate Link)" to hold all my paperwork and other things. And, here's where I store these papers now. Visit DIY Kitchen Paper Management post for details on how I made it.
I kept the system the same; I just changed how I stored it. I installed a pull-out drawer from brands like Rev-a-shelf (Affiliate Link) and got a Z folder and plastic pocket folders. And I finished my NEW paper organizer. It's been 11 years since I established this system in our home, and it still works beautifully.
To help you get your system up and running, I have included step-by-step instructions to help you determine the best type of system for you. I hope it helps you get your papers in order.
How to organize your children's activities paperwork
1. Ask yourself these questions when the paperwork comes home.
- Do I have a place to store all the paperwork for all the kid’s activities that I need to reference?
- Do I have a pile of paper left over after I review the child’s paperwork?
- Where do I put the papers that I need to reference?
- Where do I put the papers I need for field trips and other events throughout the year? Has this system been working?
2. Determine what to store in this area.
- Is your kitchen small?
- Do you have a wall you don't use? I had a wall near the phone that we didn't use, so I added a shelf that would hold the accordion folder (Affiliate Link).
- Do you have a drawer you can convert into a filing area?
- What area of the home is the first place your kids enter in the afternoon?
- Do your kids frequent that area often?
3. Decide the tabs you want to use when organizing school papers.
Inside the accordion expandable file, I included action files and labeled each section Jan—Feb, Mar-Apr, May-Jun, Jul-Aug, Sept-Oct, and Nov-Dec. I didn’t need too much space for each month, so I decided to have two months for each section. It gave me a place to store papers for the future, too. I also added sections like "after school activities" and then added manilla folders for each activity so I could swap out if she didn't want to do the activity any longer.
- Do your kids do after-school activities outside of school?
- Do the kids have school activity papers (like choir, orchestra, band) that need storing at home?
- Where do you keep your paperwork now?
- Do your kids have other schools they go to like a religious school?
- Do these activities need more than one folder? Do I need more folders in one particular event?
Don't forget to think of other things that you may want to add to this system, like a home references section. I put manuals I referenced regularly, phone numbers, take-out menus, and other miscellaneous household items I needed to keep in the Kitchen.
Make Notes of Tabs
Make notes of the different tabs (Affiliate Link) you need and how many will be required to hold all the papers. Decorative accordion folders
usually have a maximum of 12 to 19 openings. You may need to be less specific if you can't find enough accordion folders tabs (Affiliate Link). If you need more folders than one accordion folder (Affiliate Link) can hold, try using plastic pocket folders
instead, as I did above.
4. Take action and put the system together.
Purchase all the stuff you need and then set up your system. Make this a process that everyone can use, so you don't have to manage it all the time.
An organizing school papers system to find events in an accordion folder
Now, when an event comes along, you have a place for them. But wait, if you have a lot of papers in a particular section, it may be difficult for you to find it, right? I have the solution for you! I created this system that works. I call it the 'SND' Method, the 'Sticky Note Date' Method. Here's how it works.
When you get an event that you want to keep for the future, and it has important dates on it, write the date on a sticky note and any needed items on it. Then, stick it at the top of the paper (as shown below) so it can be seen and sorted by date in the accordion folder (Affiliate Link) pockets. Then, file it under the action month or child it pertains to, depending on the content.
Well, there you have it, the best way to organize school papers in your kitchen. I found that this process gave me a sense of order in the kitchen as well as with all the papers that came to me throughout the week. Hopefully, this system will work for you as well.
Let's continue the conversation: how do you manage your papers in your home? What products do you use? Please leave a comment below.
If you are looking for more paper management tips, visit some other expert articles or my posts below.
7 Clutter-Free Ways To Manage Papers
How To Keep A Family Command Station Organized
DIY Magnetic Chalkboard Weekly Paper Sorter
Please note these are affiliate links through Amazon (Affiliate Link), and at no additional cost to you, I will earn affiliate fees if you decide to make a purchase.
Stacey Agin Murray says
Those school papers can really come into a home fast and furiously! I have a plastic three drawer organizer for my kid's school papers. One drawer is labeled mom/dad and the others are labeled with their names--that's for the daily in and out papers. For reference papers, I created a binder with plastic sleeves so I'm always a page turn away from a school calendar or weekly assignment sheet. Thanks for sharing your tried-and-true ideas!
Linda Samuels says
Kids, school papers, and parents! It can get overwhelming at times. I love helping papers set up paper management systems to help them feel more in control of their schedules and papers. One of the keys that you mentioned with the system you shared has to do with location. Putting the system IN the place where the action happens is key...and very often (but not always) that's the kitchen, as you've described.